Programs +
1. Introduction
ClimateHaven, Inc. is a nonprofit climate tech incubator located at 770 Chapel Street in New Haven, CT. We are seeking qualified architectural and engineering firms to provide design and construction administration services for the buildout of approximately 7,913 square feet of commercial space ("Parcel A") as part of our incubator expansion.
In addition to the interior renovation, the project includes the transformation of a portion of the adjacent rooftop area into an outdoor roof deck to support programming and events, as well as the construction of two new bathrooms within Parcel A to support increased occupancy and functionality.
2. Project Summary
With funding from the Connecticut Department of Economic and Community Development (DECD), ClimateHaven completed its initial buildout of approximately 10,000 square feet of co-working and convening space (Parcel B) in late 2023.
The remaining 7,913 square feet of leased space (Parcel A) remains un-renovated. This portion of the facility lacks sufficient HVAC, electrical, plumbing, and ventilation infrastructure and cannot be used until a full buildout is completed. DECD has awarded a Community Investment Fund grant to ClimateHaven for the buikdout of the incubator space. The first phase(Parcel B) was completed in 2024. ClimateHaven is now preparing to begin the next and final phase of renovations, which will connect Parcels A & B into one contiguous office space.
As part of this next phase, ClimateHaven also intends to enhance the adjacent outdoor area. A portion of the roof will be repurposed into an outdoor roof deck. This scope also includes the addition of two bathrooms within Parcel A to support the expected increased occupancy and programming needs.
3. Scope of Services
Please refer to the linked "Scope of Services: ClimateHaven Phase 2 Buildout — Parcel A" for a complete description of work to be performed, including interior renovations, bathroom additions, and roof deck design.
4. Submission Requirements
Interested firms must submit a qualifications package including:
Submissions should not exceed 20 pages total, including appendices.
5. Evaluation Criteria
Submissions will be evaluated based on the following weighted criteria. ClimateHaven reserves the right to conduct interviews with top-ranked firms prior to final selection:
Evaluation Criteria
Weight
Demonstrated relevant experience
30%
Familiarity with DECD/CIF or other publicly funded work
15%
Qualifications of personnel assigned
15%
Understanding of project goals and timeline
15%
References and past client feedback
15%
Competitive hourly rates and transparency of fee structure
10%
6. Timeline
Milestone
Date
RFQ Issued
May 19, 2025
Questions Due
May 23, 2025
Responses Given
May 30, 2025
Qualification Proposals Due
June 5, 2025
Committee Review of Proposals
June 6–10, 2025
Top 3 Firms Selected for Interview
June 11, 2025
Interviews
June 12–19, 2025
Firm Selected
June 27, 2025
Contract Executed
July 17, 2025
Project Start
July 17, 2025
7. Submission Instructions
Submit all RFQs electronically in PDF format to:
Cecil Gilliard
Operations Manager, ClimateHaven
cecil@climatehaven.tech
Questions may also be submitted to the email above no later than May 23, 2025. Finalists will be asked to submit full fee proposals prior to the interview stage.
8. General Provisions
ClimateHaven reserves the right to accept or reject any or all proposals, waive informalities, and select the firm deemed to be in the best interest of the organization. Any modifications to this selection process must be approved by DECD.